Pool Hire
Terms & Conditions
DEFINITIONS
Hirer
The Hirer of the Facilities is more particularly described in Condition 1 below
Facilities
Swimming pool, changing room/ toilet room and overflow changing area
Hire period
The period or periods of hire agreed with the Owners
Owners
William and Alexandra Chapman
Premises
The Bungalow, Lilac Farm, Stoke Ferry Road, Eastmoor, Kings Lynn, PE33 9QA
User/ Users
People using the Facilities as members/customers of the Hirer’s party
Written operating procedures
Written Operating Procedures (Normal operating procedure and Emergency Action Plan)
1. The Hirer
1.1 It is the responsibility of the Hirer to have read and understood these conditions of hire and ensure that all users who attend Lilac Pool are made aware of any conditions relevant to them.
1.2 The Hirer is the person (whether acting as an individual) hiring the Facilities
1.3 The Hirer must be 18 years of age
1.4 The Hirer is responsible for the safety of the Users throughout the Hire period. The Written Operating Procedures attached to these terms and conditions of Hire must be adhered to.
1.5 The Hirer is aware that there is NO Lifeguard at the Facilities and they are deemed to be the responsible person.
2. Opening Times of the Facilities
The Facilities can be hired Monday – Saturday between 7am and 9pm, and on Sunday between 9am to 9pm
3. Access to the Facilities
3.1 Provided the Hirer Period has been agreed by the Owners the Hirer, and the Users will be given access to the Facilities. Access will be given for the specified hire period only. The Facilities must be clean, tidy and all users must have vacated the pool area by the end of the specified hire period.
LILAC POOL – CONDITIONS OF HIRE
3.2 The Owners may refuse admission to the Hirer or User(s) without giving any reason for doing so and may require the Hirer or User(s) to leave the Facilities at any time during the Hire Period.
4. Pool rules
4.1 The use of the Facilities is dependent upon the Hirer and the User observing the following rules:
• No lone swimmers
• No children under the age of 15 are allowed in the pool area without an adult (18
years and over) supervision
• All responsible adults should carry a fully charged mobile phone with coverage for
the event of an emergency
• Users who cannot swim must not swim without supervision
• No diving, wrestling, bombing or rowdy behaviour
• No running around the pool
• No backwards jumping from the pool side
• No jewellery to be worn in the pool
• Floats are to be used as swimming aids only
• No playing on the steps
• Entry and exit the pool by the steps or ladder only
• Babies must wear a swim nappy
• No animals in the pool area. Dogs not permitted on the premises
• No glass objects allowed in the pool area
• Smoking is NOT permitted on the premises
• Shoes are not allowed in the pool house
• Talcum powder is not permitted within the facilities
• Bluetooth sound system must be kept at a reasonable level, so you don’t disrupt the residence
• Food and drink are NOT permitted in the pool area or in the changing room. Food and drink are permitted outside
• Alcohol should not be drunk by users or Hirer before using the facilities
• The Owners reserve the right to refuse entry. There may be occasions when water testing results require pool closure for a short period
• People should not swim for 24 hours after they have had diarrhoea and/ or vomiting
• Use of facilities is NOT PERMITED UNDER ANY CIRCUMSTANCE without prior booking
4.2 The Hirer and Users must adhere to the maximum number permitted to use the Facilities at any one time. The maximum number permitted in the pool is 12.
4.3 The Hirer must carry a charged mobile phone with signal at all times for emergencies.
5. Hirer’s responsibilities and the Safety of Users
5.1 For the duration of the Hire Period, the Hirer will be designated as the person “on call” to respond immediately to any alarm and deal with any emergency.
LILAC POOL – CONDITIONS OF HIRE
5.2 The Hirer is responsible for the safe admission and departure of Users to and from the Facilities.
5.3 The Hirer is responsible for ensuring that all children under the age of 15 are accompanied by appropriate adult.
5.4 The Hirer will be responsible for the provision of all such information, instruction and supervision as is necessary to ensure the safety of any activity for which the Facilities are used.
5.5 The Hirer is responsible for any special needs or requirements of the Users.
5.6 The Hirer is responsible for the adequacy, suitability and safety of all equipment brought to the Facilities
5.7 Any equipment brought to the Facilities must be removed at the end of each Hire Period and taken home with the Hirer or User
5.8 The Hirer must familiarise himself/herself with emergency procedures for fire, first aid and accident reporting and carry them out to the best of his/her ability. The First Aid Kit is available on the shelf of the blue bench in the overflow changing area, any use of which should be reported to the owners.
5.9 All accidents must be reported in the Accident Book as well as to the Owners.
5.10 Any damage or hazards e.g. sharp edges to be noted and reported to the Owners.
6. Condition of Facilities
The facilities must be left clean and tidy after each Hire Period. This includes removing ALL rubbish.
7. Payment
The Hirer period is a minimum of 1 hour. Cost of hire is £24.00 per hour for up to 4 people and then £4 per person after that, these prices as of 1.6.24
Payment must be made via BACS transfer and must be made at the time of booking to secure the slot. If you book a regular slot you can either pay a week in advance or a month in advance. Please use your name as the reference so we know who has paid. BACS details are
Account Name: Dam Hill Ltd
Sort Code: 60-83-71
Account Number: 66100696
Dam Hill Ltd trading as Lilac Pool
The Owners reserve the right to increase fees with four weeks’ notice.
8. Cancellation of Hire
LILAC POOL – CONDITIONS OF HIRE
8.1 The Owners reserve the right to cancel an agreed booking for reasons including but not limited to:
• The Owners require the use of the Facilities
• The Owners consider that the Facilities are unfit for use
• The number of Users exceeds the maximum number permitted to use the Swimming Pool at any one time
• Any reason beyond the Owners control
• Adverse/Unsafe weather conditions
8.2 Any monies paid in respect of bookings cancelled in accordance with the above Conditions will be refunded to the Hirer. The Owners will not be liable for any other expenditure incurred, or loss sustained directly or indirectly by the Hirer or the User, arising from cancellation.
8.3 If the Hirer is in breach of these Conditions of Hire the Owners reserve the right to cancel a booking immediately and no refund will be given
9. Cancellation by the Hirer
If the hirer cancels the booking in under 48 hours of the beginning of the booking time, they will still be required to pay the full amount for the booking so no refund will be given. If the hirer cancels the booking over 48 hours of the beginning of the function date, a refund will be given.
10. Damage
10.1 Any damage to the facilities should immediately be reported to the Owners
10.2 If any damage is done to the Facilities or any part of the pool surrounds by the Hirer or the Users, the Owners may at their discretion carry out the necessary repairs and the Hirer will undertake to pay the cost of such reparation.
10.3 In case of any form of pool malfunction and/or emergency the Hirer must immediately contact one or both Alexandra Chapman (07860 638298) or William Chapman (07879 842841)
11. Insurance
10.4 The Owners have Public Liability Insurance but they do require any swim instructors etc to
hold their own Public Liability Insurance. A copy of this needs to be handed to the Owners before swimming commences.
12. Liability
The Owners of Lilac Pool will not be held liable for any injury, illness, accident or loss or damage to property, however caused, directly or indirectly in or out of the swimming pool to the Hirer or the
Users
13. Car Parking
The parking of vehicles at the Premises by the Hirer and the Users is permitted on condition that:
LILAC POOL – CONDITIONS OF HIRE
• They park at their own risk and accept responsibility for any damage caused to their vehicles or any injury to any person or the Premises by the vehicles or the presence of such vehicles on the Premises.
• The Hirer shall maintain at all times adequate means of access for emergency vehicles
• The whats3words for the driveway to get to the carpark and for emergencies is
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14. No assignment and sub-contracting
The Hirer shall not be entitled to assign the benefit of, delegate the burden of, or sub-contract all or any of its rights and obligations under this Agreement.
15. Variation
The owners reserve the right to vary these Conditions of Hire at any time or to make special
arrangements in any particular case. The varied conditions of hire will not be effective until a copy is given to the Hirer.
16. Normal and Emergency Operating Procedures
The Hirer must ensure that they have read and understood the attached Operating Procedures. A copy will be available on the windowsill of the pool hall.
Agreement to abide by all policies and procedures of the pool can be made by printing and signing the document and returning a copy to the Owners.
Agreement to abide by ALL policies and procedures of the pool
I, the undersigned, have read the hire agreement and agree to this. I have read the Normal
Operating Procedure and Emergency Operating Procedure, and agreed to abide by these.
Signed by the Hirer
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Name in block capitals
........................................................................
Date
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